Locate Vigo County Clerk Records

Vigo County Clerk Office

The local clerk is the Clerk of the Vigo Circuit Court. Indiana uses a unified elected county clerk model in Vigo County, not a split district clerk and county clerk system. The office is sometimes referred to locally as the County Clerk, but the primary local court-records office name is Clerk of the Vigo Circuit Court. The state directory and local election material identify LeAnna Moore as the current clerk.

The clerk page describes the office as the "Keeper of the Records" for Vigo County court documentation. The office develops, maintains, and stores records for the Circuit, Superior, and Juvenile Courts. It also collects and disburses court costs, fines, judgments, restitution, and other fees; collects and disburses child support payments; issues marriage licenses; and conducts elections. The Clerk of the Vigo Circuit Court therefore sits at the center of court records, marriage records, certified copies, and case-payment checks.

Vigo County Clerk Record Duties

The Clerk of the Vigo Circuit Court is the official office for many court-document tasks that an online case search cannot finish. Indiana MyCase can display public summaries and many public documents, but the clerk is the correct source for official balances, certified copies, missing online documents, and older local cases. The clerk also handles court costs and payments, with separate notes for case numbers that belong to city court rather than county trial courts.

• Maintains court documentation for Vigo Circuit, Superior, and Juvenile Courts.
• Collects and disburses court costs, fines, judgments, restitution, and other fees.
• Issues Vigo County marriage licenses through the local marriage office.
• Collects and disburses child support payments through the clerk role.
• Conducts elections and handles election-record requests through the elections division.

Online payments can be made to the Vigo County Clerk for judgments, restitution, and court fees through the county payment flow. Visa, MasterCard, Discover, and American Express are accepted. Bonds and child support cannot be paid through that online clerk payment path. The clerk tells payers to verify the amount through public.courts.in.gov or by calling the posted verification number before paying.

Request Vigo County Certified Copies

A certified copy is a court copy issued with clerk certification so another agency, court, employer, title office, or record custodian can rely on it. MyCase screenshots and downloaded public documents are not certified copies. For Vigo County, the practical path is to search MyCase first, identify the case, then contact the Clerk of the Vigo Circuit Court for the official copy process.

1. Find the cause number in Indiana MyCase if the case is public and searchable.
2. Confirm whether the case number begins with 84C or 84D for Vigo Circuit or Superior Court, or 84H for Vigo/Terre Haute City Court.
3. Call the clerk records request line or the general clerk number with the cause number, party names, document type, and copy type needed.
4. Verify the fee, payment method, and whether pickup, mail, or another copy channel applies.
5. Use the Clerk of the Vigo Circuit Court for certified county trial-court copies, and use the city court path for 84H city cases.

Note: Division III/Circuit Court research states filings are not accepted by email; do not assume email is a valid filing or certified-copy channel.

Vigo County Copy Request Fields

No dedicated Vigo court-records copy request PDF with field labels was located in official sources. The county document copies service gives a phone-based instruction path. That means a requester should be ready to provide the same practical details a written form would ask for, even when the first step is a call to the Clerk of the Vigo Circuit Court.

Vigo County Clerk Fees

Official Vigo clerk sources provide some payment rules but do not post located amounts for plain court copy fees or certified court copy fees. The table below keeps those gaps visible. It is better to call the clerk than to send an assumed amount. The clerk's payment notes also explain that overpayment can create a refund processing issue.

The Vigo County Sheriff's fee schedule is a separate law-enforcement fee source and not the court clerk copy-fee schedule.

That distinction matters because sheriff report fees and court certified-copy fees come from different offices, even though both may involve Vigo County public records.

Vigo County Clerk Forms

The located research did not identify a dedicated clerk copy-request PDF for court records. Instead, official sources point users to MyCase for online case information, the clerk's phone lines for court records and document copies, and the county office for in-person records help. Probate forms are posted by the Probate Division, while marriage license work starts with the Indiana online application and finishes through the Vigo marriage office.

For party access, Indiana courts allow parties to create a Courts Portal account and request access codes to link their own case. Attorneys can sign in with an Indiana Courts Portal account and use attorney dashboard access. These online access paths are different from a public copy request and do not replace the clerk's certification role.

The sheriff's VINE notification page relates to custody and case notifications rather than clerk-issued certified court copies.

Use VINE for custody notification context, but use the Clerk of the Vigo Circuit Court when the task is an official court record copy.

Vigo County Clerk Online Access

Online court-case information for Vigo County runs through Indiana MyCase because Vigo courts use Odyssey. MyCase includes Vigo Circuit Court, all six Vigo Superior Court divisions, archived abolished county divisions, and Vigo/Terre Haute City Court. It can be searched by case number, citation number, cross-reference number, party name, attorney, court, status, and filing date. No search returns more than 1,000 results, and exact spelling or wildcard use can affect name searches.

Attorneys are required to e-file in Vigo County, and self-represented users are encouraged to e-file. Mail and in-person channels remain important for copy requests, certified records, older cases, and official balances. For business communications, use the clerk mailing address at the Vigo County Courthouse. For a federal case, do not contact the Vigo County Clerk. Federal dockets use the federal court system, not Indiana MyCase.

Federal records for the Southern District of Indiana are handled through PACER and INSDC CM/ECF, not by the Clerk of the Vigo Circuit Court.

This separation helps prevent a common records error: county divorce, probate, criminal, and civil files go through local court channels, while federal civil, criminal, and prisoner cases use federal court systems.